Committee roles

We’re always happy to hear from anyone interested in joining the exec committee. Check out the role descriptions below, and feel free to contact us if you’re interested in a vacant position.

It's important to note that while the time commitment may vary for each role, all elected members are expected to:

  • Attend the P&C general meeting twice per term

  • Participate in the P&C executive committee meeting once or twice per term

  • Volunteer at P&C-led events, whenever possible

  • The P&C President is responsible for:

    • The successful functioning of the P&C Association

    • The attainment of the P&C Association’s objectives

    • Ensuring that the P&C Association takes part in decision-making processes in the school

    • Fostering fair participation of all members and ensuring that all new members are made to feel welcome

    • Supporting volunteers

    • Consistent adherence to the constitution

    • Acting as the P&C Association’s spokesperson when public statements or actions are needed

    • Setting up lines of communication with the Principal

    • Being a signatory on the Association’s bank accounts

    • Chairing meetings (in the absence of the President, one of the Vice-Presidents will chair the meeting).

  • The Vice-President:

    • Provides support and assistance to the President

    • Chairs meetings if the President is absent

    • Attends all P&C and executive meetings

    • Communicates with the Principal and other community members where necessary

    • Helps to resolve issues that may arise

  • The Vice-President:

    • Provides support and assistance to the President

    • Chairs meetings if the President is absent

    • Attends all P&C and executive meetings

    • Provides support to the Events & Fundraising team

  • The Secretary’s role is to:

    • Prepare and circulate agendas for all executive, general, and annual general meetings 

    • Prepare and circulate meeting minutes for all executive, general, and annual general meetings 

    • Maintain a record of voting members

    • Circulate any relevant emails from the P&C Federation to executive members

  • The Treasurer is responsible for:

    • Maintaining the P&C’s financial records and accounts

    • Preparing and presenting financial reports at P&C meetings

    • Preparing the annual budget

    • Facilitating payments from the P&C

    • Receiving and depositing fundraising cash

    • Arranging the annual audit of the accounts

    • Administering the bank accounts

    • The provision of cash and/or payment systems at events

  • The Canteen Coordinator is responsible for:

    • Organising volunteers for the canteen and canteen-run events

    • Advocating for funds and policies specific to the canteen

    • Communicating P&C messages to canteen volunteers

    • Submitting a canteen update in the weekly school newsletter (if applicable)

    • Providing a report at P&C general meetings 

  • The Communications Coordinator is responsible for:

    • Collating a weekly message for the school newsletter

    • Administration of the BPPS Facebook page, including creating posts with P&C messages

    • Creation of the yearly Class Parent WhatsApp group

    • Dissemination of relevant P&C messages to the Class Parents

    • Updating and maintaining the BPPS P&C website

  • The role of the Creative Arts Coordinator is to:

    • Organise volunteers for concerts

    • Advocate for funds and policies specific to creative arts

    • Communicate P&C messages to arts and music families

    • Provide a report at P&C general meetings

  • The Events and Fundraising Coordinator’s role is to:

    • Act as a key point of contact for all fundraising events

    • Disseminate information to year groups and provide support with fundraising events

    • Recruit volunteers to assist with fundraising events

    • Submit insurance forms to the P&C Federation for each event

    • Manage ticketing and RSVPs via Flexischools

    • Keep the school informed of upcoming events (and related equipment requirements such as tables and BBQs)

    • Provide a report at the P&C general meetings

    • Order food for BBQs (with the support of the Canteen)